Invoice data extraction,
done automatically.
DokuScan extracts the fields you need from any invoice — number, supplier, date, amount, VAT ID — and exports everything as structured Excel or CSV data.
Try for free10 free scans · No credit card · GDPR-compliant
Every supplier sends a different format.
Some invoices arrive as PDF, some as scans, some as photos. Some have the invoice number top left, some bottom right. DokuScan's OCR finds the fields — wherever they are.
Unlike rigid accounting software, you define which data fields you actually need. No fields you don't want, no missing fields you do need.
Scan, extract, digitize — what you actually need.
These terms get used interchangeably because they usually mean the same thing: turning a photo or PDF into structured data you can use in Excel, CSV or your bookkeeping.
DokuScan covers all three steps:
Scan
Upload a photo or PDF, even with poor image quality.
Extract
AI recognizes the fields you defined in your template.
Digitize
The result is structured — searchable, exportable, no typing required.
No need for a separate tool for each step.
How invoice OCR works with DokuScan.
Create a template: define the fields to extract — invoice number, date, supplier, net amount, VAT, VAT ID.
Upload invoices — one at a time or up to 25 at once.
AI extracts every field and prepares the data for export.
Download as Excel or CSV — ready for your books or your accountant.
Batch processing
Upload a full month of invoices at once — up to 25 files simultaneously.
Review before export
Quickly check extracted data and correct it if needed — directly in the browser.
No subscription
One-time credit packs, no monthly fee. Scans never expire.
What happens next? Handing off to bookkeeping.
DokuScan exports structured data to Excel or CSV — for further processing in your spreadsheet, your ERP, or as prep for your accountant.
Need ready-made bookkeeping categorization with DATEV export? Use BelegScan — our sister product, built specifically for receipts and ongoing bookkeeping.
DokuScan stays the right choice when you need custom fields or work with other document types.
Frequently asked questions
Does DokuScan recognize handwritten invoices?
Yes, via OCR. Recognition depends on the handwriting — block letters are usually reliable, cursive script is worth double-checking before export.
How many invoices can I upload at once?
Up to 25 files per batch. For larger volumes, the Business package includes API access.
Do I need a separate template for every supplier?
No. One template per document type is enough — DokuScan finds the fields regardless of where they appear on the invoice.
What happens to my invoice data after export?
It stays exclusively on German servers, is never used to train AI models, and is fully isolated from other accounts.
Can I process invoices from different countries?
Yes — documents in German, English, Polish, Spanish and French are recognized, and output is delivered in your chosen language.
More use cases
Start extracting invoice data automatically.
10 free scans · GDPR-compliant · German servers
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