Delivery note scanning.
OCR extracts every line item.
DokuScan reads items, quantities, units and supplier data from every delivery note — no matter which format your supplier uses. The layout is recognized automatically on the first delivery note.
Try for free10 free scans · No credit card · GDPR-compliant
The problem: every supplier uses a different format.
DHL, warehouse suppliers, freight delivery notes, your own suppliers — no two delivery notes look alike. Some have tables, some lists, some are handwritten. Manual data entry is error-prone, slow and ties up staff who could be doing more valuable work.
DokuScan solves this with AI-based field extraction: fields are recognized from your delivery note, you adjust them if needed — and the AI then finds them regardless of layout.
Which types of delivery notes does DokuScan work with?
Goods / item deliveries
Item number, description, quantity, unit, price — every line as its own Excel row.
Freight delivery notes
Shipment number, weight, pallets, delivery address, carrier — fully structured.
Construction delivery notes
Material, quantity, unit, site, delivery date — straight into site billing.
Food / hospitality
Product, weight, best-before date, supplier, batch number — for HACCP-compliant documentation.
Return delivery notes
Return reason, item, quantity, condition — automatically for goods-receipt recording.
Internal transfer notes
From warehouse, to warehouse, item, quantity, date — for internal inventory management.
What does manual data entry really cost?
| Delivery notes per day | 15 |
| Average line items per delivery note | 8 items |
| Time per delivery note (typing + checking) | approx. 5 minutes |
| Total effort per month (22 working days) | 27.5 hours |
| At €20/hour | €550 / month = €6,600 / year |
| DokuScan Business (2,000 scans) | €79 one-time |
Errors from typos and the resulting stock discrepancies are not included.
How it works.
Upload your first delivery note — DokuScan recognizes the layout and suggests the fields: item number, description, quantity, unit, supplier, date.
Review the suggestion, adjust if needed and save it as a template.
Upload further delivery notes — PDF, scan or photo, multi-page too. The AI reads every line item separately.
Download Excel or CSV — ready to import into inventory management, ERP or your own spreadsheets.
Every line item individually
Each line item is exported as its own row — with all defined fields. No totals, full granularity.
Custom fields
Item number, batch, weight, best-before date, storage location — you define what you need, not what the tool prescribes.
Batch processing
Upload all of the day's delivery notes at once — up to 25 files simultaneously, one combined export.
PDF and photos
Digital PDFs are read directly. Paper delivery notes via phone photo or scanner — both work.
No subscription
One-time scan packages from €9. Credits never expire. Pay only for what you actually process.
GDPR-compliant
All documents are stored on German servers. No sharing, no training on your documents.
Frequently asked questions
Does DokuScan work with delivery notes from different suppliers?
Yes. Since every supplier uses a different layout, DokuScan relies on AI-based field extraction instead of rigid templates. Fields are recognized from your first delivery note — the AI then finds them regardless of layout. For suppliers with very different formats, a separate template per supplier is recommended.
Can photos of delivery notes be processed too?
Yes. DokuScan processes PDF, JPG and PNG. Smartphone photos work just as well as scanned PDFs — as long as the document is reasonably legible.
Are individual line items exported as separate rows?
Yes. Tables on delivery notes are fully mapped as individual rows in the export. Every line item gets its own row with all defined fields — ideal for direct import into inventory management systems.
What does a scan cost?
One delivery note (one page) uses one credit. The Starter package costs €9 for 100 credits — €0.09 per delivery note. Credits never expire. Analyzing the first document to recognize the template is free.
Can I import the export directly into my ERP or inventory system?
DokuScan exports as Excel (XLSX), CSV and JSON. Column names exactly match the field names from your template. CSV imports are supported by all common inventory management systems such as Lexware, Sage, SAP Business One, or your own Excel workflows.
More use cases
Digitize delivery notes automatically now.
10 free scans · GDPR-compliant · German servers · No subscription
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